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7 Models for Delegation

Delegation models can be important for a variety of reasons that contribute to effective leadership and optimal team performance. A systematic approach to delegation provides clarity and consistency, ensuring that the process is transparent and easy for team members to understand. Here are 7 models for delegation:

1. The Five Levels of Delegation

This model is described by Michael Hyatt in his book “Free to Focus.” The model categorises tasks into five levels based on the amount of control and authority a leader retains while delegating tasks to team members. This model provides a structured approach to delegation that allows leaders to tailor their level of involvement based on the competence and confidence of their team members, as well as the nature of the task at hand. The aim is to strike a balance between empowerment and accountability.
To learn more about the Five Levels of Delegation, click here. 


DELEGATE stands for Define, Empower, Let them Know, Establish, Generate, Authorise, Track, and Evaluate. This model provides a systematic approach to delegation, emphasising the steps required for successful task handover, and is designed to help leaders delegate tasks in a way that ensures clarity, accountability, and successful outcomes.
To learn more about the DELEGATE Model, click here. 

3. RACI Matrix

The RACI matrix (Responsible, Accountable, Consulted, Informed) is often used for clarifying roles and responsibilities in projects. It can be adapted to delegation by clearly defining who is responsible, accountable, consulted, and informed for each task. This model helps prevent confusion, duplication of efforts, and gaps in accountability by defining who is responsible for what.
To learn more about the RACI Matrix, click here. 

4. MoSCoW Method

The MoSCoW Method is a prioritisation framework that helps in decision-making and delegation, especially in project management and software development settings. The acronym stands for Must-haves, Should-haves, Could-haves, and Won't-haves.
To learn more about the MoSCoW Method, click here. 

5. Skill-Will Matrix

The Skill-Will Matrix helps leaders assess team members' competency (skill) and motivation (willingness) to perform tasks. Based on this assessment, leaders can determine the appropriate level of delegation and support needed for each team member.
To learn more about the Skill-Will Matrix, click here. 

6. Ladder of Leadership Delegation

This model suggests a gradual approach to delegation. Leaders begin by closely supervising tasks and gradually move up the ladder, giving team members more autonomy as their skills and confidence grow. The ladder typically consists of five rungs, each representing a different delegation style.
To learn more about the Ladder of Leadership Delegation, click here. 

7. The Delegation Diamond

The Delegation Diamond is a framework that provides a comprehensive approach to delegation by focusing on four key aspects - Task, Responsibility, Authority, and Accountability. Leaders analyse each of these aspects when delegating to ensure clarity and alignment. Each aspect of the diamond corresponds to a specific question that leaders should address during the delegation process.
To learn more about the Delegation Diamond, click here. 
Using a delegation model allows leaders to focus their attention on strategic issues by freeing them from routine or operational tasks. In larger organisations or complex projects, having a standardised model for delegation ensures a uniform approach across different departments or teams, aiding in organisational coherence.
Trevor O'Sullivan

Trevor O'Sullivan

General Manager. Since the early 2000s, Trevor has worked with thousands of Talent Management professionals to develop and apply assessment-based talent management solutions for selecting, developing and managing people. Trevor is an active member of the TTI Success Insights (TTISI) Global Advisory Council, contributes to TTISI product development and is a regular presenter at TTISI-R3. He is honoured to have received multiple Blue Diamond Awards and, more recently, the Bill Brooks Impact Award recognising his contributions to the TTISI global network.

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